Purchasing Card

The Purchasing Card (Pcard) is a VISA credit card issued through the department. The card provides a fast easy way to purchase items such as computer equipment, books, etc. If you do not have a Pcard please see other purchases.

Acquiring a Pcard

  • Get Financial Office approval.
  • Go to the Pcard website for policies and procedures.
  • Read tutorial and take the quiz.
  • Once quiz is passed p-card will be issued.

Using the Pcard

Complete a p-card support form and attach the receipt. Sign both and turn into Financial Office. Group meals and travel will go through ERS (Employee Reimbursement Systems); no reconciliation form is needed in this case.

  • Pcard is tax exempt. Please remind vendor when using it.
  • Your card will be suspended if the receipt is not turned in within 30 days of the purchase date. If this is a recurring instance the card will be cancelled.
  • There is a $2,000 per transaction limit on each card. An order cannot be split into two transactions to circumvent the system.